Activity Information Form

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Online form to notify the District Commisioner of any activities that are away from your groups headquarters.

Activity Information Notification

Activity Information Notification.

Event Information

Type of Event(Required)

(e.g. Walk to the park, activities at Hesley, etc.)

Group(Required)

Section(Required)

Squirrels

Approximate Nos. Attending

Beavers

Approximate Nos. Attending

Cubs

Approximate Nos. Attending

Scouts

Approximate Nos. Attending

Explorers

Approximate Nos. Attending

Adults

Approximate Nos. Attending

Activity Dates From(Required)

If the event includes and over night stay please use the Nights Away Notification Form.

Event Location(Required)

Please document all details of the event location, route (if applicanle) etc.

Summary of Activities(Required)

Let us know what you're up to and what will be involved on the day.

Method of transport

Enter details of transport arrangements (if necessary)

Event Leadership Information

Event Leader(Required)

(if not permit holder)

Phone(Required)

Membership no.(Required)

Event Leader District Email(Required)

Please use your district email in this field. (All accepted domains are @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk)

Permit Holder's Name

If applicable.

Permit Holders Phone Number

If applicable.

Membership No.

If applicable.

Permit Holders District Email

If applicable.

GSL Name

GSL/DESC District Email(Required)

Must contain @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk

Names of adults attending(Required)

Planning and Approvals

As part of the planning and preparation for the activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system and written risk assessments. You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request.

InTouch Details(Required)

(please provide details of your InTouch system and the main contacts in the event of an emergency)

Risk assessment(Required)

I confirm the written risk assessment for this activity has been shared with the responsible Commissioner or their delegate

I confirm that the risk assessment will be communicated to adults and young people involved in the activity, in an appropriate manner, in order for them to understand the risks and how these will be managed.

I confirm that the Group Scout Leader / District Explorer Scout Commissioner is aware of this activity taking place

Please attach your Risk Assessment(Required)

Drop files here or

Max. file size: 30 MB, Max. files: 5.

Please upload your risk assessment. Screenshots will be accepted.

Submit Form

Please Note: The submit button will not display unless all email fields contains @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk (If your group has a domain you would like adding or if you have any issues please contact [email protected])

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Activity Information Notification

Event Information

Event Leadership Information

Planning and Approvals

Submit Form