Scouting in England is now Green. This means All activities can resume for members who live in England. Residential activities may take place. Please check the guidance on the link below for current and accurate information.
Latest Guidance

Who do I need to notify?

  1. Group Scout Leaders are responsible for authorising all activities that take place in Beaver, Cub and Scout sections in their Group (with the exception of those mentioned elsewhere in this document). Group Scouts Leaders* will need to see and consider every section’s programme and section leaders have a responsibility to ensure Online Scout Manager is kept up to date in good time with sufficient detail including risk assessments.
  2. The District Explorer Scout Commissioner is responsible for authorising all activities that take place in Explorer Scout Units in the District (with the exception of those mentioned elsewhere in this document). The District Explorer Scout Commissioner* will need to see and consider every Unit’s programme and section leaders have a responsibility to ensure Online Scout Manager is kept up to date in good time with sufficient detail including risk assessments.
  3. The District Scout Network Commissioner is responsible for authorising all activities that take place in Scout Network in the District (with the exception of those mentioned elsewhere in this document). The District Scout Network Commissioner* will need to see and consider the Unit’s programme.
  4. If, in any instance, a Group Scout Leader, the District Explorer Scout Commissioner, the District Scout Network Commissioner is unsure whether to authorise a particular activity, they must discuss it with the District Commissioner or their delegate.
  5. In any of the following circumstances an Adventurous Activity Notification must be submitted via https://rotherhamscouts.org/activity-information-form/ to ensure all the the information provided on the form complies with the requirements for that particular activity. Once notified, the District Commissioner will seek appropriate advice on suitability ahead of approving the activity to take place:
    • In the opinion of the GSL/DESC/DSNC/ASU Manager, the activity presents a greater risk to participants than ‘general’ Scout activities e.g. a hike, bike ride or other activity even if it takes place in Terrain 0 or does not necessarily require a permit (see POR 9.28POR 9.77FS120426).
    • The activity is provided by an ‘External’ or commercial provider (see POR 9.9FS120086). 
    • The activity requires a leader with an activity permit (incl. activities in “Specialist Terrain” under POR 9.31,  FS120084).
    • The activity requires additional third party insurance (Factsheet FS120084) e.g. Motorsports. 
    • The activity requires a notification to HQ e.g. Air Activities, GoKarting, Trampolining (FS120084).
    • The activity is a High ropes activity (see POR 9.78FS120423).
    • The activity takes place on or near bodies of water (including class C FS120623 and swimming pools FS120620).
    • The activity involves a public performance e.g. Gangshow (see POR 9.22)

*In the absence of either a GSL/DESC/DSNC/ASU Manager/Activity Centre Manager they are replaced by the District Commissioner or Deputy District Commissioner

Approval of activities will be discussed at District Team/GSL/ASU meetings to ensure that everyone is comfortable with the process outlined above and applying consistency, also providing an opportunity for the system to be reviewed and amended as appropriate.