Activity Notification Form Activity notification form Activity Information Notification (1) Event InformationType of Event(Required) (e.g. Walk to the park, activities at Hesley, etc.)Group(Required) Section(Required) Squirrels Approximate Nos. AttendingBeavers Approximate Nos. AttendingCubs Approximate Nos. AttendingScouts Approximate Nos. AttendingExplorers Approximate Nos. AttendingAdults Approximate Nos. AttendingIs the Explorer a Young Leader?(Required) Yes No Young Leader NamesActivity Dates From(Required) DD slash MM slash YYYY If the event includes and over night stay please use the Nights Away Notification Form. Event Location(Required)Please document all details of the event location, route (if applicanle) etc. Summary of Activities(Required)Let us know what you’re up to and what will be involved on the day. Method of transportEnter details of transport arrangements (if necessary) Event Leadership InformationEvent Leader(Required) (if not permit holder)Phone(Required)Membership no.(Required) Event Leader Email(Required) Permit Holder's Name If applicable.Permit Holders Phone NumberIf applicable. Membership No. If applicable. Their Email If applicable. GSL Name GSL/DESC Email(Required) Names of adults attending(Required)Planning and ApprovalsAs part of the planning and preparation for the activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system and written risk assessments. You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request. InTouch Details(Required)(please provide details of your InTouch system and the main contacts in the event of an emergency) Risk assessment(Required) I confirm the written risk assessment for this activity has been shared with the responsible Commissioner or their delegate I confirm that the risk assessment will be communicated to adults and young people involved in the activity, in an appropriate manner, in order for them to understand the risks and how these will be managed. I confirm that the Group Scout Leader / District Explorer Scout Commissioner is aware of this activity taking place Please attach your Risk Assessment(Required) Drop files here or Select files Max. file size: 30 MB, Max. files: 5. Please upload your risk assessment. Screenshots will be accepted.
