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Home
Activity information form
Activity information form
Activity Information Notification (1)
Event Information
Type of Event
(Required)
(e.g. Walk to the park, activities at Hesley, etc.)
Group
(Required)
Section
(Required)
Squirrels
Approximate Nos. Attending
Beavers
Approximate Nos. Attending
Cubs
Approximate Nos. Attending
Scouts
Approximate Nos. Attending
Explorers
Approximate Nos. Attending
Adults
Approximate Nos. Attending
Is the Explorer a Young Leader?
(Required)
Yes
No
Young Leader Names
Activity Dates From
(Required)
DD slash MM slash YYYY
If the event includes and over night stay please use the Nights Away Notification Form.
Event Location
(Required)
Please document all details of the event location, route (if applicanle) etc.
Summary of Activities
(Required)
Let us know what you’re up to and what will be involved on the day.
Method of transport
Enter details of transport arrangements (if necessary)
Event Leadership Information
Event Leader
(Required)
(if not permit holder)
Phone
(Required)
Membership no.
(Required)
Event Leader Email
(Required)
Permit Holder's Name
If applicable.
Permit Holders Phone Number
If applicable.
Membership No.
If applicable.
Their Email
If applicable.
GLV name
GLV/ 14/24 team leaders Email
(Required)
Names of adults attending
(Required)
Planning and Approvals
As part of the planning and preparation for the activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system and written risk assessments. You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request.
InTouch Details
(Required)
(please provide details of your InTouch system and the main contacts in the event of an emergency)
Risk assessment
(Required)
I confirm the written risk assessment for this activity has been shared with the responsible Commissioner or their delegate
I confirm that the risk assessment will be communicated to adults and young people involved in the activity, in an appropriate manner, in order for them to understand the risks and how these will be managed.
I confirm that the Group Scout Leader / District Explorer Scout Commissioner is aware of this activity taking place
Please attach your Risk Assessment
(Required)
Drop files here or
Select files
Max. file size: 30 MB, Max. files: 5.
Please upload your risk assessment. Screenshots will be accepted.
