NAN Form

Event Information

Type of Event(Required)

(e.g. sleepover, hike, Pack Holiday, etc.)

Group(Required)

Section(Required)

Squirrels

Approximate Nos. Attending

Beavers

Approximate Nos. Attending

Cubs

Approximate Nos. Attending

Scouts

Approximate Nos. Attending

Explorers

Approximate Nos. Attending

Adults

Approximate Nos. Attending

Is there a Explorer Scout Young Leader?(Required)

Yes

No

Is this event being run using Event Passports?(Required)

Yes

No

Event Dates From(Required)

Enter the first date of the camp.

Event Date To(Required)

Enter the last date of the camp.

Number of Nights(Required)

Please enter a number from 1 to 30.

Venue Name(Required)

Venue Phone Number(Required)

Venue Address(Required)

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Event Leadership Information

Event Leader(Required)

(if not permit holder)

Phone(Required)

Membership no.(Required)

Event Leader District Email(Required)

Please use the group scout leaders district email (Accepted domains: @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk)

Please note: The next button will not show unless the GSL/DESC District Email contains @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk

Permit Holder Information

Permit Holder's Name(Required)

Permit Holders Phone Number(Required)

Membership No.(Required)

Permit Holder District Email(Required)

Please use the group scout leaders district email (Accepted domains: @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk)

Please note: The next button will not show unless the GSL/DESC District Email contains @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk

GSL Information

GSL Name

GSL/DESC District Email(Required)

Please use the group scout leaders district email (Accepted domains: @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk)

Please note: The next button will not show unless the GSL/DESC District Email contains @rotherhamscouts.org, @resu.org.uk, @the42nd.co.uk or @syscouts.org.uk

Final Information

Names of adults attending (with membership no.)(Required)

Activities(Required)

(please list those requiring permits or qualifications, providing details of the activity leader or provider)

Planning and Approvals

As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request.

InTouch Details(Required)

(please provide details of your InTouch system and the main contacts in the event of an emergency)

Risk assessment(Required)

I confirm the written risk assessment for this nights away activity has been shared with the responsible Commissioner or their delegate

I confirm that the risk assessment will be communicated to adults and young people involved in the event, in an appropriate manner, in order for them to understand the risks and how these will be managed

I confirm that the Group Scout Leader / District Explorer Scout Commissioner is aware of this event taking place

Please attach your Risk Assessment(Required)

Please upload your risk assessment. Screenshots will be accepted.

Drop files here or

Max. file size: 30 MB, Max. files: 5.

Submit Form

Please Note: The submit button will not display unless all email fields contains @rotherhamscouts.org, @resu.org.uk or @the42nd.co.uk
(If your group has a domain you would like adding or if you have any issues please contact [email protected])

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Event Information

Event Leadership Information

Permit Holder Information

GSL Information

Final Information

Planning and Approvals

Submit Form